Why should you backup Office 365?

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But don’t Microsoft protect my data already?

Office 365 is a fantastic product suite and Microsoft provide a great service, but their primary focus is on managing their infrastructure and maintaining uptime to your users whilst delivering their applications to your users. They are empowering you with the responsibility of your data.

The misconception that they also fully protect your data on your behalf is quite common, and without a shift in mindset, could have damaging repercussions when this responsibility is left unattended. Ultimately, you need to ensure you have access to, and control over your data.

Your data is still vulnerable to all the same threats – accidental or intentional deletion, admin error, hackers. We surveyed 1,000 IT Pros, 83% experienced data loss in Office 365 – from simple user error to major data security threats. Comprehensive data protection remains your responsibility.

Microsoft do offer some basic version protection and retention capabilities as well as geo-redundancy – but do not provide centralised data backup and recovery; protection against ransomware and data corruption or deletion; or compliance monitoring or eDiscovery.

Ultimately, it is your responsibility to ensure that you have access to, and control over, your Exchange Online, SharePoint Online, OneDrive for Business and Microsoft Teams data.


5 reasons why backing up Office 365 is critical

Accidental deletion

The recycle bin and version histories are great until they aren’t! Once you fall out of the retention window accidentally deleted files or user accounts can be lost forever, totally unrecoverable.

Retention policy gaps

Office 365 has limited backup and retention policies that can only fend off situational data loss and is not intended to be an all-encompassing backup solution. Point-in-time recovery is simply not possible and what happens if you need to recover data from a deactivated user?

Internal security threats

Security breaches aren’t restricted to threats from outside the organisation. Threats often come from the inside, sometimes accidental, often not. Organisations increasingly fall victim to threats posed by their very own employees, both intentionally and unintentionally.

External security threats

Malware and viruses, like ransomware, have done serious damage to organizations across the globe. Not only is company reputation at risk, but also the privacy and security of internal and customer data. External threats can sneak in through emails and attachments, and it isn’t always enough to educate users on what to look out for

Legal & compliance requirements

Sometimes you need to unexpectedly retrieve emails, files or other types of data amid legal action. Something you never think it is going to happen to you until it does. Microsoft has built in a couple safety nets, (Litigation Hold) but again, these are not a robust backup solution capable of keeping your company out of legal trouble.


The DataVita solution

Use our secure backup service for Microsoft Office 365. Simple, cost effective and flexible, providing complete backup and recovery for your Office 365 data including Exchange Online, SharePoint Online, Teams and OneDrive for Business.

Your Office 365 data is automatically backed up daily to the DataVita cloud platform, giving you guaranteed data sovereignty inside the UK. Offering an unlimited storage quota combined with an unrestricted retention policy plus a 100% uptime guarantee, you can rest easy that you have complete protection for your critical Office 365 data.

Charged on a simple cost per user basis and exceptionally easy to deploy, you can start protecting your Office 365 users today.

  • Per user charging model
  • No bandwidth fees
  • No retention policy limitations
  • No setup fees
  • Pay as you go as well as 1, 2, and 3-year contracts available
  • Expert customer support included at no extra charge

Ready to simplify your backup?